Maximize HR

The Opportunity: 

A California Bay Area General Construction company is confidentially looking for a Senior Construction Accountant to join their team in person in their East Bay Office. This is a highly critical, high-impact role at the center of their financial operations and project execution infrastructure. This role bridges accounting, operations, and vendor management to ensure the financial and administrative backbone of the business runs smoothly and accurately. As the Senior Construction Accountant you’ll serve as the organization's primary Accounting point-person, supporting the Partners of the firm and owning critical internal accounting and operational processes, driving efficiency and optimizations throughout the function, and ensuring the company and projects are set up for success. You’ll work closely with the Partners, External Accounting firm, vendors, project managers - internal and external stakeholders. 

Working closely with Leadership, Project Managers, vendors, and external accounting partners, you will ensure that financial processes—from vendor payments and project billing to payroll coordination and compliance—are executed with precision. Your work will directly support project profitability, vendor accountability, and the company’s ability to scale efficiently. If you enjoy building organized systems, keeping financial operations running smoothly, and supporting fast-moving construction projects, this role is a great fit.

Who You Are: 

You are a highly organized and detail-oriented operator who thrives at the intersection of finance, operations, and project execution. You enjoy creating structure, maintaining accurate systems, and ensuring the financial details behind the scenes are handled correctly.

You are comfortable managing multiple workflows at once—from vendor payments and payroll coordination to project billing and compliance tracking. You are proactive, communicative, and naturally curious when something doesn’t look right. Rather than waiting for issues to surface, you identify risks early and work with stakeholders to resolve them.

You are also a collaborative partner who understands how accounting functions support the broader success of construction projects. You communicate effectively with vendors, project managers, leadership, and external accounting partners, bringing professionalism and clarity to every interaction.

Above all, you take pride in building reliable systems and processes that allow a fast-moving construction business to operate with confidence and financial discipline.

Responsibilities:

• Manage the full accounts payable workflow including:
  • Downloading invoices from virtual mailbox and email
  • Entering invoices into QuickBooks Online (QBO)
  • Routing invoices for approval to Project Managers
• Maintain organized digital invoice records by project and vendor
• Communicate with vendors and Project Managers to resolve invoice discrepancies or approval issues
• Ensure bidwork invoices include accurate hourly labor allocations where required
• Prepare weekly check runs, including:
  • Creating aging payables schedules
  • Supporting internal payables review meetings
  • Cutting and distributing vendor checks
• Manage vendor check pickup coordination and mail payments when needed

• Partner with Project Managers and Operations leadership to support accurate and timely project billing
• Maintain visibility into accounts receivable by project and clients
• Flag billing gaps, aging receivables, and potential revenue risks proactively
• Coordinate with the external accounting firm to support and ensure accurate financial records

• Own and maintain vendor tracking in Airtable, including insurance certificates, contracts, business licenses, and compliance documentation and ensure all are current
• Maintain and regularly review the suspended vendor list, communicating status changes and reinstatement requirements.
• Coordinate Workers’ Compensation (WC) and Independent Contractor (IC) insurance audits
• Manage WC and IC policy renewals in partnership with internal and external stakeholders

• Review and reconcile company credit card transactions.
• Sync Rippling Spend transactions with QuickBooks Online.
• Process employee reimbursements and maintain proper documentation.
• Maintain organized expense records for accounting reconciliation and audit purposes.

• Proactively review weekly Project Manager Status Reports to identify risks, billing gaps, or blockers.
• Act as the primary internal liaison with the external accounting firm for Accounts Receivable, helping drive timely and accurate client payments.

• Coordinate Independent Contractor payroll through Rippling
• Maintain accurate payroll documentation and check logs
• Prepare and submit monthly payroll report s required for Workers’ Compensation coverage across company entities

• Manage banking controls including Mechanics Bank Positive Pay and paid check run uploads
• Prepare and maintain check registers and payment documentation for internal review and audit purposes
• Maintain organized digital and physical records of payments, invoices, and supporting financial documentation, continually identifying areas to streamline and optimize process

• Continuously evaluate financial and operational processes, systems, and workflows across the organization and implement efficiencies and optimizations.
• Identify opportunities to improve financial workflows, automation, and operational efficiency

Physical demands: 

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, our company provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Meetings and Communication: Attend meetings with clients, stakeholders, and project teams. Involves sitting, standing, and walking between different locations within an office or project site. 
• Documentation and Reporting: Document progress, issues, and decisions. Involves typing, writing, and organizing documentation over extended periods. 

Knowledge, Skills, and Abilities: 

• Proven experience in construction Accounting, with a minimum of 5+ years in a similar role  
• Strong knowledge of construction project operational processes, insurances, vendors, etc.
• Excellent communication, verbal and written 
• Ability to multitask, prioritize, and manage time efficiently 
• Proficient in creating, maintaining, and organizing Google docs (especially sheets)
• Ability to work under pressure and make sound decisions quickly 

Other duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This is an at-will position. 

Compensation + Benefits

• Annual salary range: $95,000 - $105,000 commensurate with experience and qualifications. 

Company is an equal employment opportunity employer committed to maintaining a non-discriminatory work environment. The Company does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law.